A Process Built Around You: Our Architectural Process at KCB
At At KCB Architects, we believe great architecture is more than just a finished building — it's a thoughtful, collaborative process that turns ideas into reality. Whether it’s a modern addition, a full renovation, or a custom new build, our architectural design services are structured to guide homeowners clearly from vision to construction.
In this post, we’re pulling back the curtain to walk you through our step-by-step design process. From the first zoning check to final permit drawings, here’s how we work:
Initial Inquiry
One we receive an inquiry, we set up a complimentary site visit for an architect to evaluate your property, listen to your goals, and help you decide if moving forward makes sense — both practically and collaboratively. We then will tailor an architectural design service proposal that outlines what will be designed, how it will be done, what it will cost, and what the client will receive.
Phase 1: Concept Design – Laying the Groundwork
Every successful project starts with understanding the context — both the site and the client's goals. Phase 1 is about discovery and idea development.
1a: Zoning & Site Analysis
We begin by reviewing the local zoning ordinance and reaching out to the municipality. This includes researching property setbacks, lot coverage, and floor area ratio (FAR) restrictions.
1b: Measuring & Modeling the Existing Conditions
Next, we measure and scan the existing home. This gives us an accurate foundation to build from. We document:
Existing floor plans
Elevations
Roof slopes and overhangs
Key structural features and appliances
Using this data, we create a 3D model of the home to better visualize potential changes.
1c: Concept Design
With the foundation in place, we move into creative exploration. We present multiple preliminary layouts for discussion, including:
Site plans
Floor plan options
Exterior sketches and 3D views
We include 3 standard meetings that are collaborative and iterative. We work closely with our clients to refine the design, responding to both practical needs and aesthetic goals. At the end of this phase, we deliver a complete Concept Design package.
Phase 2: BID/ARC Design Review - Formal Review
Once the concept is approved from our client, we prepare it for formal review and contractor pricing.
2a: BID/ARC Drawing Set
We expand the drawings to include:
Full dimensions
Zoning calculations
Finalized exterior finishes
Color elevations and details for review boards
These are suitable for submitting to contractors for initial bids and are formatted to meet the requirements of the Architectural Review Commission (ARC) & Architectural Review Board (ARB).
2b: ARC Submission & Village Coordination
We handle the entire ARC submission process — from preparing application materials to attending review meetings. For some municipalities, that means working directly with Village staff and presenting the design at an ARC/ARB hearing.
**Note: Client may be exempt from Phase 2 depending on scope of work and municipality**
Phase 3: Permit Drawings – Making It Buildable
After ARC approval, we advance the drawings into a detailed technical set suitable for obtaining a building permit.
These permit drawings include:
Fully dimensioned floor, roof, and elevation plans
Site plan showing zoning setbacks
Detailed wall sections and material callouts
Window and door schedules
Electrical/lighting plans
Interior elevations for custom elements like kitchens and bathrooms
We also coordinate any final input from structural engineers, interior designers, or the homeowner as needed.
Beyond the Drawings: Optional Services
We’re often asked to remain involved beyond the design phases. For an additional hourly fee, we offer:
Bidding and contractor coordination
Construction phase support, including site visits and clarification drawings
Photorealistic renderings, upon request
Our role doesn’t have to end once the drawings are done — we’re here as a resource through the build.
A Transparent Fee Structure
Our fee model is often phase-based, meaning you pay as we progress and is broken into manageable steps. A retainer kicks off the work, and invoicing follows the completion of each phase.
We also provide pricing transparency around optional services, reimbursable expenses (like Village fees), and potential additional scope.
A Process Built Around You
At KCB, our process is designed to be clear, collaborative, and comprehensive. We guide our clients from the earliest sketches through zoning approvals and permit-ready drawings — all while using modern tools like Revit 3D modeling to help visualize the future of their home.
If you’re planning a renovation, addition, or new build, we’d love to talk. Our process is built around your vision, your property, and your goals — from the first meeting to the final permit stamp.
Want to learn more or request a proposal?
